Council Meeting Minutes – May 1, 2018

Opening

The regular meeting of the Trinity United Methodist Church Church Council was called to order at 7:00 pm on May 1st in the church lounge.

Present

Laura Chinn, Susan Stern, Dewey Miller, Leslie Breece, Koty McDole, Jayne Seybert, Rick Coleman, Brian Rebuck, and Brianne Baute.

Members Not Present

Scott Hersberger, Stephanie Evelo, Ben Rowland, Tim Hans

Guests

Tim Luker, Treasurer

Meeting

Susan Stern called the meeting to order and Pastor Dewey led the council in devotions and prayer.

Leslie Breece reports the church ovens have been fixed and calibrated paid for by the United Methodist Women.  

Tim Luker, Treasurer, reports he has filed the church taxes to state and federal.  Tim will send EOM report via email.  

Jayne Seybert has been in contact with Don Spence to have a one hour training with the Finance Committee. Date tentatively set for Thursday, May 24th at 6:30 p.m.

Pastor Dewey reported on Operational Teams:

Passionate Worship - Baccalaureate service is May 20th at 2:00 p.m. 

Radical Hospitality - Pizza with the staff went well. Signs for the education unit are in the works.

Intentional Faith Development - No one is registered for faith development classes 201 & 301.  Financial Peace University tentatively scheduled for June 13th, 6:30 p.m. - 8:00 p.m.  

Marketing - God Loves You & Soda I will be walking in the Lapel Village Fair parade on July 14th.  The team is working on strategies to promote the Dairy Barn fundraiser at the State Fair in August.  Team to get organizational chart on website.  

Facilities - Trustees are taking care of locking the church doors on Sundays. A verbal quote was given to the council for parking lot repair at both locations.  We are awaiting written quote.  

Koty McDole presented Amended Bylaws for the Trinity Preschool Board of Directors specifically regarding an addition to the Terms of Office. Motion made by Rick Coleman and seconded by Leslie Breece to approve the amended bylaws.  Motion carried.  

Council moved to Staff Pastor Parish Relations portion of the council meeting.  Minutes for SPRC are recorded separately to maintain confidentiality.  

Approval of Minutes

A motion was made via email by Koty McDole and seconded by Susan Stern to approve the April 10, 2018 meeting minutes as presented. Motion carried. 

Adjournment

Meeting was adjourned at 8:45 pm by Rick Coleman. The next general meeting will be at 7:00 pm on June 5, 2018, in Trinity’s lounge.

Minutes submitted by: Koty McDole

Council Meeting Minutes – April 10, 2018

Attendance:  

Members Present:  Ben Rowland, Pastor Dewey, Jane Seybert, Tim Hans, Laura Chinn, Brian Rebuck, Leslie Breece, Susan Stern, Koty McDole, Stephanie Evelo, Brianne Baute, and Scott Hersberger

Members Absent:   Rick Coleman

Guest:  Tom Krause, Linda Teeters, and Ron Stephenson

Ben called the meeting to order and Dewey shared a story about a blessing at TLC this past Sunday then led the council in devotions then prayer. 

A motion was made via email by Laura and seconded by Koty to approve the March 6, 2018, meeting minutes as presented.  Motion carried.

Thank You Cards were signed to be sent to Laurie Bourke, Charlene Hummel, and Bonnie Miller.

New Members to the council were introduced and welcomed to the board as everyone shared their duties on the council.

Covenant of Behavior - The council reviewed the updated covenant. Brianne led discussion on how we will share this with the congregation. The council is planning on having a meal at TLC following Sunday worship. Scott offered to cook the meal. The council discussed dates and times and it was decided to have a combined worship service at 10:00 am at TLC with a brunch following. A motion was made by Koty and seconded Jane by to approve the Leadership Team Covenant. Motion carried unanimously.

Revitalization plan - Dewey updated the council on the change in his coach and reminded the council that he had send the Revitalization Plan for Trinity/TLC.

A motion was made by Bri and seconded by Koty to pay February & March tithing, total amount $4014.74.

A motion was made by Bri and seconded by Stephanie to commit and sign the contract to work at the Dairy Barn during the State Fair. 6 people each day for each day of the fair, 17 days. Total amount made will be $2750. Koty to create sign up calendar for volunteers and marketing will promote.

Reports

Facilities

  • Josh Owen is the new chairperson of the Facilities Operational Team. Tim Hans reported the facility team does not want to go forward with the phone system quoted last month. They are seeking other options to make the current system more efficient.  
  • Discussion was had about Trinity doors being unlocked on Sundays and procedures on tithing being handled after church. Facilities to create key holder policy and get key holder list from church secretary.

Finance

  • Jayne Seybert, Finance Rep, asked about money counters needing to be bonded. Ben will ask conference their suggestion.  

Operational teams report by Dewey: 

Passionate Worship:  new leaders are Mandy Walsh & Laura Phelps

Extravagant Generosity:  over 900 door hangers were passed out prior to Easter Sunday. 22 volunteers plus youth students handed out door hangers in the community.  

Radical Hospitality:  no report

Intentional Faith Development:  31 people attended the Easter Prayer Experience, Spiritual gifts class on April 29th at 2:00 pm at Trinity, Contagious Christian is 6-week class starting on May 6th at 2:00 pm at Trinity.

Missions:  Red Bird mission trip in September, soccer & concessions will be the next 6 Saturdays, mission cans passed out on April 22nd

Marketing:  upcoming event is God Loves You & Soda I (handing out free drinks during Village Fair)

Tom Krause came to continue with lesson #3 with StrengthFinders. We discussed council members' strengths and individually did Value Assessments. Tom offered continued leadership training.  

Announcements

  • Next council meeting, Tuesday, May 1st at 7:00 pm in the TUMC lounge.

There being no further business before the council, Ben adjourned the meeting and Laura closed in prayer.

Respectfully submitted,
Scott E. Hersberger, Secretary

Council Meeting Minutes – March 6, 2018

Church Council Meeting Minutes

March 6, 2018

Opening

The regular meeting of the Trinity United Methodist Church Church Council was called to order at 7:00 pm on March 6th in the church lounge.

Present

Laura Chinn, Ben Rowland, Susan Stern, Stephanie Evelo, Dewey Miller, Leslie Breece, Brianne Baute, Koty McDole, Jayne Seybert

Members Not Present

Scott Hersberger, Kalpana Lebo

Guests

Tim Luker, Tom Krause, Danny Barmes, Jack Mendenhall, Amy O’Dair-Speaks

Meeting

Ben Rowland called the meeting to order and Pastor Dewey led the council in devotions and prayer.

The council received notice of Scott Bergfield’s resignation from the council via email.

Tim Luker, Treasurer, gave an update on budget details including comparisons to last year’s financial status. Further discussion needed for paying the conference tithe are needed.  

Jack Mendenhall of Ford Street Church asked to add a Ford Street sign under the Trinity sign by the high school. A motion was made by Rick and seconded by Stephanie to allow Ford Street to add a sign under the Trinity UMC sign on State Rd 32. 

Amy O’Dair-Speaks of Visualize Your Technology presented a proposal for a new phone system for Trinity, TLC, and the parsonage. Council concludes that the Facilities Committee is responsible for making this decision and other options may need to be looked into.  

Susan Stern reported for TLC Children’s Place that a window by the parking lot is leaking and needs replaced. The quote for said work was not available at the meeting. Council concludes that this needs to be discussed by the Facilities Committee.

Laura Chinn presented to the council that labor law posters need to be visible at both locations.  Rick will post them accordingly.  

The Leadership Development Committee nominated Brian Rebuck as a SPRC representative of Church Council. A motion was made by Ben and seconded by Rick to elect Brian Rebuck as SPRC Church Council member. 

Members read the Leadership Team Covenant. Grammatical changes need made and will be signed by members at April’s meeting.  

Council members continued StrengthsFinder training by Tom Krause. A list of council members 5 core strengths were presented.  

Approval of Minutes

A motion was made via email by Susan and seconded by Laura to approve the February 13, 2018, meeting minutes as presented. Motion carried. 

Adjournment

Meeting was adjourned at 9:43 pm by Ben Rowland. The next general meeting will be at 7:00 pm on April 10, 2018, in Trinity’s lounge.

Minutes submitted by: Koty McDole